Event Planning Virtual Assistant – Remote Coordination
Company: The Elite Job
Location: Nigeria
Employment Type: FULL_TIME, PART_TIME
Date Posted: 2025-10-25
Valid Through: 2026-10-25
Job Summary
The Elite Job is seeking a highly organized and proactive Event Planning Virtual Assistant to support our growing team in managing and coordinating events remotely. This role requires a detail-oriented individual who can efficiently handle administrative tasks, communicate with clients and vendors, and ensure that all event activities run smoothly from conception to execution. As a key member of our remote team, you will play an essential role in helping the company deliver memorable events while maintaining the highest standards of professionalism and efficiency.
Key Responsibilities
Coordinate and manage virtual and in-person events, including corporate meetings, webinars, workshops, and social gatherings.
Communicate with clients, vendors, and stakeholders to confirm event requirements and logistics.
Maintain and update event schedules, calendars, and task lists to ensure deadlines are met.
Assist in preparing event materials, presentations, and reports.
Support the team in booking venues, arranging equipment, and managing vendor contracts.
Track event budgets, manage invoices, and ensure cost-effective planning.
Provide real-time support during events, including troubleshooting and coordination.
Conduct post-event evaluations and prepare summary reports for internal teams.
Maintain an organized system of documentation and event records.
Required Skills and Qualifications
Proven experience in virtual assistance, event planning, or administrative coordination.
Strong organizational and time-management skills with exceptional attention to detail.
Excellent written and verbal communication skills.
Ability to work independently and proactively in a remote environment.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
Familiarity with virtual meeting platforms (Zoom, Microsoft Teams, Google Meet).
Basic knowledge of event management tools and software is a plus.
Strong problem-solving skills and ability to handle last-minute changes efficiently.
Experience
Minimum 1–2 years of experience in event coordination, virtual assistance, or related administrative roles.
Experience managing multiple projects simultaneously in a fast-paced environment.
Prior experience with remote work or virtual event coordination is highly desirable.
Working Hours
Full-time or part-time options available.
Flexible working hours to accommodate different time zones and event schedules.
Remote work; attendance for virtual meetings and event coordination as required.
Knowledge, Skills, and Abilities
Strong organizational and multitasking abilities.
Proactive and self-motivated with excellent problem-solving skills.
High level of professionalism and discretion when handling confidential information.
Ability to maintain composure under pressure and meet tight deadlines.
Collaborative mindset with strong interpersonal skills for remote teamwork.
Benefits
Work from the comfort of your home.
Flexible working hours to balance personal and professional life.
Opportunity to gain hands-on experience in event management and coordination.
Exposure to diverse projects and high-profile clients.
Supportive and collaborative remote team environment.
Why Join The Elite Job
At The Elite Job, we are committed to fostering a culture of excellence, growth, and innovation. Joining our team means becoming part of a company that values your skills, encourages professional development, and provides opportunities to work on dynamic projects across industries. As a Virtual Event Planning Assistant, you will gain exposure to a wide range of event planning experiences while working remotely with a flexible schedule.
How to Apply
Interested candidates are invited to submit their resume and a brief cover letter detailing relevant experience and motivation for applying. Applications should be sent to us with the subject line: Application – Event Planning Virtual Assistant.
