Data Entry and Scheduling Virtual Assistant

Company: The Elite Job

Location: Spain

Employment Type: FULL_TIME, PART_TIME

Date Posted: 2025-10-25

Valid Through: 2026-10-25

Job Summary

The Elite Job is seeking a detail-oriented and highly organized Data Entry and Scheduling Virtual Assistant to support our growing remote operations. This role is ideal for individuals who thrive in a fast-paced environment, possess exceptional organizational skills, and have a keen eye for accuracy. The Virtual Assistant will be responsible for maintaining and managing data, scheduling appointments, and supporting the team in day-to-day administrative tasks to ensure seamless workflow.

Key Responsibilities

  • Accurately enter, update, and maintain data in various databases and spreadsheets.

  • Manage and organize schedules, appointments, and calendars for multiple team members.

  • Assist with creating reports, summaries, and documentation as required.

  • Respond to emails and messages promptly, ensuring professional communication.

  • Coordinate with team members to track deadlines, follow-ups, and deliverables.

  • Maintain confidentiality and security of sensitive information.

  • Identify opportunities to improve workflow efficiency and suggest process enhancements.

  • Handle ad-hoc administrative tasks as assigned.

Required Skills and Qualifications

  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace (Docs, Sheets, Calendar).

  • Strong typing skills with high accuracy and attention to detail.

  • Excellent organizational and time management abilities.

  • Effective written and verbal communication skills in English.

  • Ability to multitask and prioritize responsibilities efficiently.

  • Basic understanding of virtual collaboration tools such as Zoom, Slack, Trello, or Asana.

Experience

  • Previous experience as a Virtual Assistant, Data Entry Clerk, Administrative Assistant, or in a similar role is preferred.

  • Experience managing schedules and calendars in a professional setting is an advantage.

Working Hours

  • Flexible remote work hours with a minimum of 20–40 hours per week, depending on workload.

  • Must be able to attend virtual meetings during standard business hours.

Knowledge, Skills, and Abilities

  • Exceptional organizational skills and ability to maintain high accuracy in data entry tasks.

  • Strong problem-solving skills and the ability to anticipate the teams needs.

  • Proactive and self-motivated with the ability to work independently.

  • Ability to adapt quickly to new software tools and virtual work environments.

  • Strong attention to detail and commitment to maintaining high-quality work standards.

Benefits

  • Fully remote work opportunity with flexible hours.

  • Competitive hourly or project-based pay.

  • Professional growth and skill development opportunities.

  • Supportive and collaborative virtual work environment.

  • Exposure to diverse administrative and operational tasks, enhancing career versatility.

Why Join The Elite Job

The Elite Job is committed to fostering a dynamic, inclusive, and growth-oriented remote work culture. By joining our team, you will gain the opportunity to develop your professional skills while contributing to meaningful projects. We value initiative, creativity, and dedication, and provide our team members with the resources and flexibility to thrive in a remote working environment.

How to Apply

Interested candidates are invited to submit their resume/CV along with a cover letter highlighting relevant experience and skills to us. Please include Data Entry and Scheduling Virtual Assistant – Application in the subject line.

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