Finance Virtual Assistant – Expense Tracking & Invoicing
Company: The Elite Job
Location: United States
Employment Type: FULL_TIME, PART_TIME
Date Posted: 2025-10-25
Valid Through: 2026-10-25
Job Summary:
The Elite Job is seeking a meticulous and proactive Finance Virtual Assistant to join our remote team. This role focuses on managing financial records, tracking expenses, and preparing accurate invoices to support smooth business operations. The ideal candidate will have a strong understanding of financial processes, excellent attention to detail, and the ability to work independently while maintaining high standards of accuracy and confidentiality.
As a Finance Virtual Assistant, you will play a crucial role in ensuring our financial transactions are recorded correctly, invoices are sent on time, and financial data is organized for reporting and analysis.
Key Responsibilities:
Track daily, weekly, and monthly expenses across multiple accounts and categories.
Prepare and send invoices accurately and on schedule to clients or vendors.
Reconcile accounts, review financial statements, and ensure records are up-to-date.
Maintain organized digital financial files and documentation for auditing purposes.
Assist in budget tracking, financial reporting, and forecasting activities.
Coordinate with internal teams and external stakeholders for payment follow-ups.
Identify discrepancies and resolve financial issues proactively.
Utilize financial software and spreadsheets for efficient record-keeping and reporting.
Provide regular reports to management on expenses, invoices, and financial health.
Required Skills and Qualifications:
Proven experience in finance, accounting, or bookkeeping roles.
Proficiency in Microsoft Excel, Google Sheets, or other financial tools/software.
Strong understanding of invoicing, expense tracking, and financial record management.
Excellent numerical, analytical, and problem-solving skills.
High level of organization and attention to detail.
Strong written and verbal communication skills.
Ability to maintain confidentiality of sensitive financial information.
Experience:
Minimum 1–3 years of experience in finance administration, bookkeeping, or virtual finance support roles.
Experience with invoicing systems, online accounting software (e.g., QuickBooks, Xero), or expense management tools is highly desirable.
Working Hours:
Flexible remote work hours with a minimum of 20–30 hours per week.
Core hours may be assigned for coordination with management and team members.
Knowledge, Skills, and Abilities:
Strong computer literacy and comfort with remote working tools.
Ability to manage multiple tasks and meet deadlines with minimal supervision.
Analytical mindset for reviewing financial data and identifying errors.
Adaptability to new financial software and processes.
Self-motivated with excellent time management skills.
Benefits:
Competitive hourly or monthly compensation based on experience.
Remote work flexibility – work from anywhere.
Opportunity to work with a dynamic and growing international team.
Skill development in finance operations, reporting, and virtual collaboration.
Supportive work environment with professional growth opportunities.
Why Join The Elite Job:
Be part of a forward-thinking company that values accuracy, efficiency, and innovation.
Flexible remote working environment with opportunities to balance professional and personal life.
Engage in meaningful work that directly impacts company growth and financial stability.
Gain experience working with a diverse team across industries and locations.
How to Apply:
Interested candidates are encouraged to submit their resume and a brief cover letter highlighting relevant experience and skills to us. Please include Finance Virtual Assistant – Expense Tracking & Invoicing in the subject line.
Applications will be reviewed on a rolling basis, and shortlisted candidates will be contacted for an initial virtual interview.
