Personal & Executive Assistant (Remote Contract | Confidential)
Company: The Elite Job
Location: Singapore
Employment Type: FULL_TIME, PART_TIME
Date Posted: 2025-10-25
Valid Through: 2026-10-25
Job Summary
The Elite Job is seeking a highly organized, proactive, and detail-oriented Personal & Executive Assistant to provide remote support to senior executives on a confidential contract basis. This role demands exceptional multitasking abilities, discretion, and the capacity to manage complex schedules, communications, and projects with precision. The ideal candidate will act as a trusted partner to the executive team, ensuring seamless daily operations and contributing to strategic efficiency.
Key Responsibilities
Manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements.
Draft, edit, and proofread correspondence, reports, and presentations while maintaining strict confidentiality.
Serve as the primary point of contact for internal teams, clients, and external stakeholders on behalf of the executive.
Organize and maintain digital files, records, and confidential information securely.
Support project management tasks, including tracking deadlines, deliverables, and follow-ups.
Conduct research, compile data, and prepare briefings or summaries as needed.
Handle ad hoc administrative tasks, including expense reporting, invoicing, and document preparation.
Anticipate the needs of executives and provide proactive solutions to operational challenges.
Required Skills and Qualifications
Proven experience as a Personal or Executive Assistant, Virtual Assistant, or similar role.
Excellent written and verbal communication skills in English.
Strong organizational, time management, and multitasking abilities.
High level of discretion, integrity, and confidentiality.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Google Workspace, Zoom, Slack, Asana, or Trello).
Strong attention to detail and problem-solving skills.
Ability to work independently, manage priorities, and meet deadlines in a remote environment.
Experience
Minimum of 3–5 years of experience supporting senior executives or leadership teams.
Experience handling confidential and sensitive information is essential.
Prior remote work experience is highly preferred.
Working Hours
Full-time, remote position with flexibility in schedule to accommodate international time zones.
Occasional urgent tasks or meetings may require availability outside standard hours.
Knowledge, Skills, and Abilities
Exceptional organizational and planning skills.
Ability to anticipate executive needs and prioritize tasks effectively.
Strong interpersonal skills and professional demeanor.
Proficient in digital communication platforms and project management tools.
Strong analytical, research, and problem-solving capabilities.
Adaptability to changing priorities in a fast-paced environment.
Benefits
Competitive contract-based compensation.
Flexible remote work arrangement.
Exposure to high-level executive operations and confidential projects.
Opportunity to work with a dynamic, international leadership team.
Professional growth through challenging assignments and responsibilities.
Why Join The Elite Job
At The Elite Job, we value efficiency, confidentiality, and professional excellence. Joining our team provides the opportunity to work alongside top executives in a remote, flexible environment while contributing meaningfully to strategic operations. You will gain exposure to high-level decision-making and projects, building valuable skills for future leadership roles.
How to Apply
Interested candidates are invited to submit their resume and a tailored cover letter highlighting relevant experience and expertise to us. Please ensure your application demonstrates your ability to manage confidential information and support senior executives in a remote setting. Only shortlisted candidates will be contacted for further assessment.
