Legal Virtual Assistant – Case File Management

Company: The Elite Job

Location: United States

Employment Type: FULL_TIME, PART_TIME

Date Posted: 2025-10-25

Valid Through: 2026-10-25

Job Summary

The Elite Job is seeking a detail-oriented and proactive Legal Virtual Assistant to provide high-level administrative and case management support to our legal team. This remote role focuses on managing case files, maintaining accurate records, coordinating communications, and ensuring the smooth operation of day-to-day legal processes. The ideal candidate is organized, tech-savvy, and capable of handling confidential information with the utmost professionalism.

Key Responsibilities

  • Manage and organize legal case files, documents, and client records with accuracy and confidentiality.

  • Draft, proofread, and format legal correspondence, contracts, and other documents.

  • Schedule meetings, hearings, and deadlines for attorneys, ensuring timely follow-ups.

  • Conduct basic legal research and gather relevant case information.

  • Communicate with clients, court personnel, and external parties professionally and promptly.

  • Maintain digital filing systems and ensure compliance with regulatory and internal standards.

  • Assist with billing, invoicing, and tracking of legal expenses as needed.

  • Provide general administrative support to attorneys and paralegals to enhance efficiency.

Required Skills and Qualifications

  • Proven experience as a legal assistant, paralegal, or administrative support in a legal setting.

  • Strong understanding of legal terminology, procedures, and documentation.

  • Excellent organizational, multitasking, and time-management skills.

  • Exceptional written and verbal communication skills.

  • Proficiency with MS Office Suite, Google Workspace, and legal case management software.

  • Ability to work independently and maintain confidentiality of sensitive information.

  • Attention to detail and accuracy in all work assignments.

Experience

  • Minimum 2 years of experience in legal administrative support or as a paralegal.

  • Prior experience with remote work or virtual office environments is a plus.

Working Hours

  • Full-time, flexible hours.

  • Standard business hours with occasional need for extended hours to meet deadlines.

  • Remote work setup allows for work-life balance while maintaining productivity.

Knowledge, Skills, and Abilities

  • Strong analytical and problem-solving abilities.

  • Capability to prioritize multiple tasks and handle time-sensitive projects.

  • Skilled in maintaining professional relationships with clients and colleagues.

  • Familiarity with electronic case management systems and document management tools.

  • High degree of discretion, integrity, and ethical standards.

Benefits

  • Competitive salary and performance-based incentives.

  • Flexible remote work environment.

  • Opportunities for professional development and growth.

  • Paid leave, health benefits, and wellness programs.

  • Access to legal tools and resources to enhance efficiency.

Why Join The Elite Job

At The Elite Job, we foster a culture of innovation, collaboration, and professional growth. Our legal team is dedicated to providing exceptional service while empowering team members to develop their skills in a supportive, flexible environment. Joining our team means working with industry experts, contributing to meaningful projects, and advancing your career in the legal field—all from the comfort of your home.

How to Apply

Interested candidates are invited to submit their resume along with a cover letter detailing relevant experience to us. Please include Legal Virtual Assistant – Case File Management in the subject line. Shortlisted candidates will be contacted for a virtual interview.

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