Remote Virtual Office Coordinator
Company: The Elite Job
Location: Spain
Employment Type: FULL_TIME, PART_TIME
Date Posted: 2025-10-25
Valid Through: 2026-10-25
Job Summary:
The Elite Job is seeking a highly organized and proactive Remote Virtual Office Coordinator to support the efficient operation of our virtual office environment. This role is ideal for a professional who thrives in a remote setting, excels in multitasking, and possesses excellent communication skills. As a key member of our team, you will ensure seamless coordination between departments, manage administrative tasks, and maintain smooth workflow across our digital operations.
Key Responsibilities:
Serve as the primary point of contact for internal teams, clients, and external stakeholders.
Manage virtual calendars, schedule meetings, and coordinate appointments across multiple time zones.
Handle email correspondence, follow-ups, and documentation with accuracy and professionalism.
Maintain digital filing systems, records, and databases ensuring up-to-date and organized information.
Assist with onboarding new team members and provide remote administrative support.
Prepare reports, presentations, and other documentation as needed.
Support project coordination, tracking deadlines, and monitoring deliverables.
Troubleshoot basic technical issues related to virtual office tools and platforms.
Ensure confidentiality and security of sensitive company and client information.
Required Skills and Qualifications:
Proven experience in virtual office management, administrative support, or similar roles.
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Zoom, Teams, Slack, Google Workspace).
Excellent written and verbal communication skills.
Exceptional organizational and multitasking abilities.
Strong attention to detail and commitment to accuracy.
Ability to work independently with minimal supervision while remaining proactive and solution-oriented.
Experience:
2–4 years of experience in virtual office coordination, administrative support, or project coordination preferred.
Experience in remote team management or supporting distributed teams is highly desirable.
Working Hours:
Flexible remote work schedule with core hours from 10:00 AM to 6:00 PM (your local time zone).
Some occasional meetings outside core hours may be required depending on project needs.
Knowledge, Skills, and Abilities:
Strong problem-solving and critical thinking skills.
Ability to prioritize tasks efficiently and manage multiple deadlines.
Proficient in digital communication etiquette and remote collaboration best practices.
Familiarity with cloud storage, project management tools (Trello, Asana, Monday.com), and CRM systems.
Adaptable to changing priorities and a fast-paced work environment.
Benefits:
Fully remote role – work from anywhere with a stable internet connection.
Competitive salary with performance-based incentives.
Paid time off and flexible work arrangements.
Professional growth opportunities with continuous learning and development programs.
Access to a collaborative and supportive remote work culture.
Why Join The Elite Job:
At The Elite Job, we value our employees as the heart of our operations. Joining our team means becoming part of a forward-thinking, innovative company that encourages autonomy, flexibility, and professional growth. You will be empowered to contribute meaningfully while working in a fully remote, inclusive, and collaborative environment.
How to Apply:
Interested candidates are invited to submit their updated resume along with a brief cover letter highlighting their relevant experience and motivation for the role to us with the subject line Application – Remote Virtual Office Coordinator.
Applications will be reviewed on a rolling basis, and shortlisted candidates will be contacted for a virtual interview.
