Administrative Virtual Assistant – Remote Office Support
Company: The Elite Job
Location: United States
Employment Type: FULL_TIME, PART_TIME
Date Posted: 2025-10-25
Valid Through: 2026-10-25
Job Summary
The Elite Job is seeking a detail-oriented and highly organized Administrative Virtual Assistant to provide exceptional remote office support. This role is ideal for a proactive professional who can manage administrative tasks, coordinate schedules, and assist with daily operations efficiently from a remote environment. The ideal candidate will have excellent communication skills, a strong sense of responsibility, and the ability to handle multiple tasks while maintaining high accuracy.
As an Administrative Virtual Assistant, you will be a key player in ensuring smooth business operations, supporting management and team members with administrative processes, and contributing to the overall productivity of the organization.
Key Responsibilities
Manage emails, correspondence, and calendar schedules for executives and teams.
Organize virtual meetings, including preparation of agendas, meeting minutes, and follow-ups.
Maintain digital files, databases, and records with accuracy and confidentiality.
Handle travel arrangements, expense reports, and other administrative tasks as required.
Assist in preparing reports, presentations, and documents for internal and external use.
Support project coordination and track deadlines to ensure timely completion.
Serve as the first point of contact for clients, vendors, and internal stakeholders via email, chat, or calls.
Perform research and compile data to support decision-making processes.
Continuously identify opportunities to streamline administrative processes for greater efficiency.
Required Skills and Qualifications
Proven experience as an administrative assistant, virtual assistant, or similar role.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs, Sheets, Drive, Calendar).
Excellent verbal and written communication skills.
Strong organizational and time-management abilities.
Ability to work independently with minimal supervision in a remote environment.
High level of discretion and confidentiality in handling sensitive information.
Problem-solving mindset with attention to detail.
Comfortable using virtual communication and collaboration tools such as Zoom, Slack, Trello, or Asana.
Experience
Minimum 1–3 years of experience in administrative support, office management, or virtual assistance.
Experience in a remote work setup is highly preferred.
Working Hours
Full-time or part-time options available.
Flexible hours with expected availability during core business hours (typically 9 AM – 5 PM).
Remote work from anywhere, with occasional virtual team meetings.
Knowledge, Skills, and Abilities
Strong multitasking skills with the ability to prioritize tasks effectively.
Detail-oriented and highly accurate in administrative work.
Ability to adapt to changing priorities and fast-paced work environments.
Familiarity with cloud-based tools and software for document management and team collaboration.
Self-motivated with strong problem-solving capabilities and a proactive approach to challenges.
Benefits
Competitive compensation with performance-based incentives.
Work from home flexibility and a fully remote setup.
Opportunities for professional growth and skill development.
Collaborative and supportive team environment.
Paid time off and other standard benefits as per company policy.
Why Join The Elite Job
At The Elite Job, we are committed to fostering a productive, engaging, and flexible work environment. By joining our team, you will have the opportunity to work with dynamic professionals, gain exposure to diverse projects, and make a meaningful impact on our operational efficiency. We value initiative, creativity, and reliability, and we are dedicated to recognizing and rewarding talent.
How to Apply
Interested candidates are invited to submit their resume/CV along with a cover letter highlighting relevant experience and skills. Please send your application to us with the subject line: Application – Administrative Virtual Assistant.
Applications will be reviewed on a rolling basis, and shortlisted candidates will be contacted for virtual interviews.
