Construction Virtual Assistant – Project Documentation
Company: The Elite Job
Location: Nigeria
Employment Type: FULL_TIME, PART_TIME
Date Posted: 2025-10-25
Valid Through: 2026-10-25
Job Summary:
The Elite Job is seeking a detail-oriented and proactive Construction Virtual Assistant to support our project management teams with comprehensive project documentation. This remote role involves organizing, maintaining, and managing all construction-related documents, ensuring accuracy, compliance, and timely availability for project stakeholders. The ideal candidate is highly organized, technologically adept, and familiar with construction project workflows.
Key Responsibilities:
Prepare, organize, and maintain project documentation including contracts, drawings, reports, invoices, permits, and progress reports.
Assist project managers in tracking project timelines, milestones, and deliverables.
Maintain a centralized digital filing system for all construction documents and ensure version control.
Support the preparation of project progress reports, status updates, and internal documentation.
Collaborate with cross-functional teams to gather necessary project information and documentation.
Ensure compliance with company policies, safety regulations, and legal requirements in all documentation.
Follow up on pending approvals, signatures, and submissions for smooth project operations.
Coordinate with vendors, contractors, and clients for document submissions and clarifications.
Provide general administrative support to the construction team as needed.
Required Skills and Qualifications:
Strong organizational and multitasking skills with a keen eye for detail.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
Familiarity with construction project management software (e.g., Procore, Buildertrend, PlanGrid) is preferred.
Excellent written and verbal communication skills.
Ability to manage confidential and sensitive information with discretion.
Strong time management and prioritization skills.
Knowledge of construction documentation standards, project workflows, and compliance requirements.
Experience:
Minimum 1–3 years of experience in administrative support, project coordination, or construction documentation.
Prior experience in construction, engineering, or architecture-related roles is highly desirable.
Experience working remotely or managing virtual administrative tasks is a plus.
Working Hours:
Full-time or part-time flexible schedule depending on project requirements.
Remote work with the ability to attend virtual meetings and meet deadlines across time zones.
Knowledge, Skills, and Abilities:
Strong computer literacy and ability to adapt to new software tools quickly.
Excellent organizational, analytical, and problem-solving skills.
Ability to work independently with minimal supervision while maintaining accountability.
Strong attention to detail and accuracy in documentation.
Effective communication skills to coordinate with internal and external stakeholders.
Benefits:
Flexible remote work opportunity.
Exposure to diverse construction projects and professional growth.
Supportive and collaborative virtual work environment.
Opportunity to gain experience in project management and documentation best practices.
Why Join The Elite Job:
The Elite Job offers a dynamic remote work culture that values innovation, efficiency, and professional growth. As a Construction Virtual Assistant, you will play a pivotal role in supporting high-impact projects while developing skills in project documentation, workflow management, and construction administration. You will work alongside experienced project managers and teams committed to excellence.
How to Apply:
Interested candidates are invited to submit their resume and a brief cover letter highlighting relevant experience to us with the subject line:
Application – Construction Virtual Assistant – Project Documentation.
Applications will be reviewed on a rolling basis, and shortlisted candidates will be contacted for virtual interviews.
