Remote Executive Virtual Assistant (Administrative Focus)
Company: UPWORK
Location: United States
Employment Type: FULL_TIME, PART_TIME
Date Posted: 2025-11-10
Valid Through: 2026-11-10
Job Summary
UPWORK is seeking a Remote Executive Virtual Assistant (Administrative Focus) to provide comprehensive administrative and executive support to business leaders and teams across various industries. This role is ideal for detail-oriented professionals who thrive in fast-paced virtual environments and can manage multiple priorities with precision and discretion. As an Executive Virtual Assistant, you will coordinate calendars, handle confidential communications, prepare professional documentation, and ensure seamless day-to-day operations for executives and departments.
Key Responsibilities
Manage and organize executive calendars, schedule meetings, and coordinate virtual appointments.
Draft, proofread, and manage professional correspondence, reports, and presentations.
Handle confidential and sensitive information with the utmost integrity and discretion.
Assist with project management tasks such as tracking progress, creating summaries, and following up on action items.
Perform research, compile data, and prepare briefing materials for meetings.
Manage travel arrangements, virtual event coordination, and expense tracking.
Serve as the primary point of contact between executives, clients, and team members.
Maintain electronic filing systems and ensure all administrative processes are up to date and efficient.
Support onboarding and internal communications for remote teams.
Provide general administrative support and ensure executives are prepared and organized at all times.
Required Skills and Qualifications
Bachelors degree in Business Administration, Communication, or a related field (preferred but not mandatory).
Proven experience as a Virtual Assistant, Executive Assistant, or Administrative Coordinator.
Excellent written and verbal communication skills in English.
Strong organizational, multitasking, and time-management abilities.
High level of proficiency in Google Workspace, Microsoft Office Suite, and remote communication tools (Zoom, Slack, Trello, Asana, etc.).
Ability to handle confidential information with professionalism and integrity.
Strong attention to detail with proactive problem-solving skills.
Capable of managing multiple priorities with minimal supervision.
Experience
Minimum of 2 years of experience providing executive-level administrative or virtual assistant support.
Experience supporting executives in remote or international settings is highly desirable.
Previous work experience on UPWORK or other freelancing platforms is a plus.
Working Hours
Flexible working hours based on client time zones (US, UK, or EU).
Typically 30–40 hours per week.
Availability for virtual meetings and updates during designated business hours.
Knowledge, Skills, and Abilities
Knowledge of remote collaboration tools and digital productivity platforms.
Strong interpersonal skills with the ability to communicate effectively across different cultures and time zones.
Ability to anticipate executive needs and take initiative in problem-solving.
Strong analytical and decision-making skills.
Ability to work independently while maintaining alignment with team goals.
Benefits
100% remote work with flexible scheduling.
Opportunity to work with international clients and professionals.
Competitive hourly pay based on experience and performance.
Professional growth through exposure to diverse industries and executive operations.
Access to premium resources and training on the UPWORK platform.
Why Join UPWORK
At UPWORK, we believe in empowering professionals to shape their own career paths. As a Remote Executive Virtual Assistant, you will have the chance to collaborate with global clients, develop advanced administrative expertise, and work in a flexible environment that prioritizes work-life balance. You will be part of a network of talented freelancers who redefine how remote work is done—professionally, efficiently, and globally.
How to Apply
If you are a reliable, organized, and proactive professional ready to make an impact remotely, we would love to hear from you!
Visit www.upwork.com.
Create or update your freelancer profile with your latest skills and experience.
Search for Remote Executive Virtual Assistant (Administrative Focus) and submit your proposal.
Include a cover letter highlighting your executive support experience and preferred working schedule.
Join UPWORK and take your administrative career global—one virtual meeting at a time.
