Virtual Office Assistant – Data & File Management

Company: The Elite Job

Location: United Kingdom

Employment Type: FULL_TIME, PART_TIME

Date Posted: 2025-10-24

Valid Through: 2026-10-24

Job Summary:

The Elite Job is seeking a detail-oriented and highly organized Virtual Office Assistant to join our dynamic team. In this role, you will be responsible for managing digital files, maintaining organized databases, and supporting daily administrative tasks to ensure smooth operations. This position is ideal for individuals who thrive in a remote environment, have excellent time-management skills, and possess a strong aptitude for data management.

Key Responsibilities:

  • Manage, organize, and maintain company digital files and documents with accuracy and efficiency.

  • Input, update, and verify data in various systems and spreadsheets.

  • Assist with administrative tasks such as email management, calendar scheduling, and document preparation.

  • Ensure all data is accurately backed up, securely stored, and easily retrievable.

  • Support team members by providing timely access to required files and information.

  • Create reports, summaries, and presentations as needed to support decision-making.

  • Collaborate with other virtual assistants and departments to streamline office operations.

Required Skills and Qualifications:

  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace.

  • Strong organizational skills with meticulous attention to detail.

  • Excellent written and verbal communication skills in English.

  • Ability to manage multiple tasks and meet deadlines in a remote environment.

  • Basic knowledge of data entry, file management, and cloud storage solutions.

  • High level of discretion and confidentiality when handling sensitive information.

Experience:

  • Previous experience as an administrative assistant, data entry specialist, or virtual assistant is preferred but not mandatory.

  • Familiarity with virtual office tools and remote collaboration platforms is an advantage.

Working Hours:

  • Flexible working hours with an average of 20–40 hours per week, depending on workload.

  • Fully remote, allowing you to work from anywhere with a stable internet connection.

Knowledge, Skills, and Abilities:

  • Strong time management and organizational skills.

  • Ability to adapt quickly to new tools, systems, and processes.

  • Self-motivated, proactive, and able to work independently.

  • Problem-solving mindset with the ability to anticipate and address administrative needs.

  • Comfortable with digital file organization, cloud storage management, and maintaining accurate records.

Benefits:

  • Competitive compensation with timely payments.

  • Flexible work schedule and fully remote setup.

  • Opportunities for skill development and professional growth.

  • Collaborative and supportive virtual work environment.

  • Exposure to diverse business operations and processes.

Why Join The Elite Job:

  • Be part of a forward-thinking company that values remote talent and flexibility.

  • Gain experience working with a professional team across multiple sectors.

  • Enjoy the freedom of remote work while contributing to meaningful business operations.

  • Access opportunities for growth and upskilling in administrative and data management roles.

How to Apply:

Interested candidates are invited to submit their resume and a brief cover letter highlighting relevant experience to us. Please include Virtual Office Assistant – Data & File Management in the subject line of your email.

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