Virtual Admin Coordinator – Global Operations
Company: The Elite Job
Location: United Kingdom
Employment Type: FULL_TIME, PART_TIME
Date Posted: 2025-10-24
Valid Through: 2026-10-24
Job Summary:
The Elite Job is seeking a highly organized and proactive Virtual Admin Coordinator to support our global operations. This role is pivotal in ensuring seamless administrative and operational workflows across multiple time zones, providing critical support to executives and project teams. The ideal candidate thrives in a remote, fast-paced environment, demonstrating excellent communication, problem-solving, and multitasking abilities.
As a Virtual Admin Coordinator, you will be responsible for coordinating schedules, managing communications, supporting project management tasks, and streamlining administrative processes to ensure the organization runs efficiently and effectively.
Key Responsibilities:
Manage executive calendars, schedule meetings, and coordinate global team communications.
Organize and maintain digital files, documents, and project records for easy access.
Assist with preparation of reports, presentations, and operational documentation.
Coordinate cross-functional projects, track deadlines, and follow up with relevant stakeholders.
Respond to internal and external inquiries professionally and promptly.
Implement and improve administrative processes to optimize workflow efficiency.
Facilitate virtual meetings, including agenda preparation, minute-taking, and follow-ups.
Support HR, finance, and operations teams as required.
Ensure confidentiality and security of sensitive information.
Required Skills and Qualifications:
Proven experience as an administrative coordinator, executive assistant, or similar role in a global/remote setting.
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
Excellent written and verbal communication skills in English.
Exceptional organizational and time management skills.
Ability to handle multiple priorities and work independently with minimal supervision.
Familiarity with project management tools (Asana, Trello, or Monday.com) is a plus.
Experience:
Minimum 2–4 years of experience in administrative support, executive assistance, or office coordination.
Experience working with international teams or remote operations is highly desirable.
Working Hours:
Flexible remote working hours; some overlap with international time zones may be required.
Part-time or full-time arrangements can be discussed based on candidate availability.
Knowledge, Skills, and Abilities:
Strong attention to detail and high level of accuracy.
Ability to adapt quickly to changing priorities and work under pressure.
Problem-solving mindset and proactive approach.
Excellent interpersonal skills and professionalism in all interactions.
Tech-savvy with the ability to learn and adopt new tools quickly.
Benefits:
Competitive salary with performance-based incentives.
Fully remote position with flexible working hours.
Opportunities for professional growth and skill development.
Access to cutting-edge tools and technology for global operations.
Inclusive and supportive work culture.
Why Join The Elite Job:
At The Elite Job, we believe in empowering our employees to achieve excellence while maintaining a healthy work-life balance. Joining our team means contributing to a global mission, gaining exposure to international business operations, and growing professionally in a dynamic, supportive environment.
How to Apply:
Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience and motivation for applying. Applications should be sent via email to us with the subject line: Virtual Admin Coordinator – Global Operations Application.
