Remote Administrative Virtual Assistant (Worldwide)
Company: UPWORK
Location: South Africa
Employment Type: FULL_TIME, PART_TIME
Date Posted: 2025-11-11
Valid Through: 2026-11-11
Job Summary
UPWORK is seeking a highly organized and detail-oriented Remote Administrative Virtual Assistant to provide exceptional administrative and operational support to clients around the world. This role is perfect for individuals who thrive in a fast-paced virtual environment and can handle multiple priorities efficiently. You will play a key role in managing day-to-day administrative tasks, coordinating communication, and ensuring that business operations run smoothly. This is a remote opportunity open to qualified candidates globally who are passionate about delivering professional support and building long-term client relationships.
Key Responsibilities
Manage and organize emails, calendars, and appointments for clients.
Handle data entry, document preparation, and file management tasks.
Prepare reports, presentations, and correspondence with accuracy and attention to detail.
Coordinate meetings, video calls, and follow-ups across multiple time zones.
Provide customer service support through chat, email, and phone as required.
Conduct online research and compile information to assist business operations.
Manage travel arrangements, expense tracking, and invoice processing.
Maintain confidentiality of all sensitive information and ensure compliance with company policies.
Support project coordination and ensure timely task completion.
Collaborate with team members and clients to streamline workflows and improve efficiency.
Required Skills and Qualifications
Excellent written and verbal communication skills in English.
Strong organizational and multitasking abilities with keen attention to detail.
Proficiency in Microsoft Office Suite, Google Workspace, and online collaboration tools (Slack, Asana, Trello, etc.).
Ability to manage time effectively and work independently with minimal supervision.
Reliable internet connection and a quiet, distraction-free workspace.
Strong sense of professionalism, discretion, and reliability.
Customer service-oriented attitude and proactive problem-solving skills.
Experience
Minimum of 1–2 years of experience as an Administrative Assistant, Executive Assistant, or Virtual Assistant.
Experience working remotely with international clients is highly preferred.
Background in customer service, project coordination, or office administration is an advantage.
Working Hours
Flexible remote schedule based on client requirements.
Candidates must be available to work across various time zones depending on project assignments.
Full-time or part-time opportunities available depending on client needs.
Knowledge, Skills, and Abilities
Exceptional organizational and time management skills.
Ability to adapt quickly to new tools, systems, and client processes.
High level of accuracy in data entry and documentation.
Excellent interpersonal and communication skills.
Strong decision-making and prioritization abilities.
Ability to maintain composure and professionalism in high-pressure situations.
Benefits
100% remote work – freedom to work from anywhere in the world.
Flexible schedule allowing for work-life balance.
Competitive pay based on experience and performance.
Opportunities for career advancement through client projects and long-term contracts.
Access to training and professional development resources.
Supportive global community of professionals and clients.
Why Join UPWORK
At UPWORK, you will be part of the worlds leading remote work platform that connects professionals with businesses worldwide. This role gives you the freedom to work on your own terms while collaborating with top-tier clients across diverse industries. You will gain valuable global exposure, enhance your professional portfolio, and enjoy a truly flexible career path designed around your goals and lifestyle.
How to Apply
Interested candidates are invited to apply through UPWORKs official website or app.
Create or update your professional UPWORK profile highlighting your administrative experience.
Submit a detailed proposal including your resume and a short cover letter explaining why you are a great fit for this role.
Shortlisted applicants will be contacted for an online interview and skills assessment.
Join UPWORK today and take the next step toward a rewarding global virtual career!
