Virtual Office Assistant for Coaching Institute
Company: The Elite Job
Location: India
Employment Type: FULL_TIME, PART_TIME
Date Posted: 2025-09-04
Valid Through: 2026-09-04
Job Summary
The Elite Job is seeking a highly organized, detail-oriented, and proactive Virtual Office Assistant to support the daily operations of our Coaching Institute. This role is ideal for someone who thrives in a fast-paced, virtual environment and can handle multiple tasks with professionalism and efficiency. The Virtual Office Assistant will serve as a key administrative partner, ensuring smooth operations, excellent communication, and a positive experience for both our students and faculty.
Key Responsibilities
Manage and respond to emails, phone calls, and online inquiries in a timely and professional manner.
Schedule, confirm, and manage appointments, classes, and coaching sessions.
Maintain and update student databases, records, and learning management systems.
Provide administrative support for online courses, workshops, and webinars.
Prepare and distribute learning materials, reports, and presentations.
Assist with social media management and basic content posting.
Handle student queries with empathy and professionalism, ensuring high satisfaction levels.
Coordinate with faculty members and trainers to ensure smooth program delivery.
Perform general administrative duties such as data entry, file management, and invoicing.
Support the management team with special projects as needed.
Required Skills and Qualifications
Excellent verbal and written communication skills in English.
Strong organizational and time-management skills with the ability to multitask.
Proficiency in MS Office Suite (Word, Excel, PowerPoint) and Google Workspace tools.
Familiarity with virtual communication platforms such as Zoom, Microsoft Teams, or Google Meet.
Basic knowledge of social media platforms (Facebook, Instagram, LinkedIn).
Ability to work independently with minimal supervision.
Strong attention to detail and problem-solving skills.
Experience
Minimum of 1–3 years of experience in an administrative, virtual assistant, or customer service role.
Experience working with coaching, training, or educational institutions is an advantage.
Working Hours
Flexible working hours with core availability required between 9:00 AM – 5:00 PM (GMT/EST).
Part-time and full-time arrangements may be considered depending on candidate availability and performance.
Knowledge, Skills, and Abilities
Knowledge of administrative and office procedures.
Ability to maintain confidentiality and handle sensitive information responsibly.
Tech-savvy and quick to adapt to new digital tools and software.
Strong interpersonal skills with a client-focused approach.
Ability to prioritize tasks and meet deadlines under pressure.
Benefits
Competitive salary based on experience.
Flexible remote working environment.
Opportunities for career growth and professional development.
Exposure to the coaching and education sector.
Supportive and collaborative team culture.
Paid training and ongoing learning opportunities.
Why Join
At The Elite Job, we believe in empowering both our students and our employees. By joining us, you will be part of a dynamic and growing Coaching Institute that values innovation, teamwork, and excellence. As a Virtual Office Assistant, you will play a vital role in shaping the learning journey of students worldwide while enjoying the flexibility of remote work. If you are motivated, resourceful, and passionate about education, this is the perfect opportunity for you.
How to Apply
Interested candidates are invited to send their resume and a brief cover letter highlighting relevant experience to us with the subject line: Application – Virtual Office Assistant.
Only shortlisted candidates will be contacted for the next stage of the selection process.
