Junior Documentation Assistant for Shipping Firm
Company: The Elite Job
Location: India
Employment Type: FULL_TIME, PART_TIME
Date Posted: 2025-09-04
Valid Through: 2026-09-04
Job Summary
The Elite Job is seeking a detail-oriented and motivated Junior Documentation Assistant to join our team within the shipping industry. In this role, you will be responsible for supporting documentation processes that ensure smooth and compliant international shipments. You will assist in preparing, verifying, and managing critical shipping documents, while liaising with internal departments and external stakeholders to ensure timely deliveries and compliance with global trade regulations. This is an excellent opportunity for an entry-level professional who is eager to build a career in logistics and shipping.
Key Responsibilities
Prepare and review shipping documentation, including bills of lading, invoices, and customs forms.
Ensure compliance with shipping regulations, company policies, and client requirements.
Coordinate with freight forwarders, shipping agents, and internal departments to facilitate timely cargo movement.
Maintain accurate records of all documentation and update the system with shipment details.
Assist in resolving documentation issues or discrepancies with clients and shipping partners.
Support the documentation team with administrative tasks such as filing, scanning, and data entry.
Communicate effectively with colleagues and clients to ensure transparency and smooth workflow.
Required Skills and Qualifications
Strong attention to detail and accuracy in handling documents.
Good organizational and time-management skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Basic understanding of shipping, logistics, or supply chain operations (preferred but not mandatory).
Strong verbal and written communication skills in English.
Ability to work independently and as part of a team.
Experience
Entry-level position, suitable for recent graduates or candidates with up to 1 year of related experience.
Prior internship or exposure in shipping, logistics, or documentation will be an advantage.
Working Hours
Full-time, Monday to Friday.
Standard office hours (9:00 AM – 5:30 PM).
Occasional flexibility may be required based on shipment schedules.
Knowledge, Skills, and Abilities
Knowledge of shipping terms and international trade documentation (desirable).
Ability to prioritize tasks and meet deadlines in a fast-paced environment.
Problem-solving mindset with a willingness to learn.
Strong interpersonal skills for building collaborative relationships.
Benefits
Competitive salary package with opportunities for performance-based growth.
Comprehensive training and onboarding program.
Health and wellness benefits.
Paid annual leave and public holidays.
Exposure to international shipping and logistics operations.
Career development and progression opportunities within The Elite Job.
Why Join The Elite Job?
At The Elite Job, we value growth, teamwork, and professionalism. As a Junior Documentation Assistant, you will gain hands-on experience in the global shipping industry, working alongside experienced professionals who are committed to mentoring and supporting you. We believe in nurturing talent and providing our employees with the tools and opportunities to excel in their careers. If you are looking for a workplace that combines learning, growth, and stability, The Elite Job is the right place for you.
How to Apply
Interested candidates are invited to send their updated CV and a brief cover letter to us with the subject line: Application – Junior Documentation Assistant. Only shortlisted candidates will be contacted for an interview.
